Introducing G Suite for Education

A new name for Google Apps: G Suite

Presented by Jonathan Rochelle
DIRECTOR OF PRODUCT MANAGEMENT, GOOGLE FOR EDUCATION

G Suite for Education is the same set of apps that you know and love—Gmail, Docs, Drive, Calendar, Hangouts, and more— but designed with new intelligent features that make work easier and bring teachers and students together.

Smarter spreadsheets

 Google

We launched Explore in Google Sheets to help summarize spreadsheet data with automated charts and insights. But many students might not experience the full value of spreadsheets because they can’t write formulas. This is a case of the computer requiring you to speak its language. Machine intelligence turns this upside down, so now the computer understands your language. Students can simply enter a question using natural language and Explore in Google Sheets will use Natural Language Processing to translate the question into a formula and offer an instant answer.

Smarter documents

We’ve also added Explore in Google Docs with machine intelligence to automatically recommend related topics to learn about, images to insert, and more content to discover. Students can even use Explore in Google Docs to find a related document from Drive, so they spend less time switching between apps and more time polishing their assignments.  And educators will be happy to hear that image searches performed using Explore limit results to those that comply with SafeSearch and are approved for use with Creative Commons.

Smarter presentations

For students, making a presentation inspiring can be a lot of work. Often, students spend more time formatting slides than thinking creatively about the story they want to tell. Now, as students add content to a presentation, Explore in Google Slides dynamically offers layout suggestions that help the content shine. In just a couple of clicks, students can create polished presentations that bring their ideas to life. The best thing about these intelligent features is that they’ll continue to learn and improve over time the more they’re used, and save students even more time tomorrow than they save them today.

Smarter scheduling

Finding time to meet with other teachers can be hard, especially when the list of people and locations you’re coordinating starts to grow. Google Calendar uses machine intelligence to help you easily find a time when invitees are free, and it also suggests available rooms based on your previous bookings. And, when the list of invitees grows long and no times are available, Calendar will suggest times across the group where the conflicts are easiest to resolve, such as recurring 1:1 meetings.

Learn more about the new name and features.

Google Apps Update – Drive

Set expiration dates for access to Google Drive, Docs, Sheets, and Slides files

Google has added a new feature to Google Drive.  According to Google, this new feature helps keep your organization’s information safe. Google is introducing the ability to set an “expiration date” for specific user access to files in Google Drive, Docs, Sheets, and Slides.

For instance, imagine a student receives an incomplete in your course. To complete the course, the student needs to view a spreadsheet, doc, or presentation containing pertinent information about the course. Following this launch, you’ll be able to share docs, spreadsheets, and presentations with the student, give them view access-only, and set that access to expire at the end of the semester. If the student attempts to open the spreadsheet after the expiration date has passed, they’ll be denied access.

Please note that you’ll only be able to set expiration dates for users with comment or view access; you will not be able to set expiration dates for file owners or users with edit access.

How to Use Gmail Search and Google Search

Have you ever had a hard time finding a Gmail message within your mailbox? For those of you that were not aware, Gmail has an extensive list of Search Operators that you can use to locate messages that were sent to you or message you have sent.  Take a look at these resources to learn more!

How to Search Your Gmail Inbox

Become an Expert Google Searcher in an Hour – Recorded Webinar

Google new “Add-on” feature!

Google Docs and Sheets now include third-party add-ons!

google-drive

Add-ons include:
Merge by MailChimp, Avery Label merge, EasyBib Bibliography Creator, Table of Contents, eSign by Seamless Docs and many more… These add-ons are free to download to your Google Docs or sheets.

These Add-ons allow users to sign documents, create customized email templates or make name tags from within documents and spreadsheets.

The web giant has tagged these apps as ‘add-ons’, which are now available to Google Drive users in Docs and Sheets, the free online word-processing and spreadsheet services.

To access these add-ons log into your Google Account and click the App Icon to select Drive. Next, click Add-on from the menu bar. Watch video below to see how it works: Add-ons for Google Docs and Sheets.

Everything You Need to Know About Gmail’s Latest Update

Google Apps are always changing and evolving to make communication and collaboration online easier. To learn about the latest update to Gmail, check out this article from Mashable,  Everything You Need to Know About Gmail’s Latest Update.

In it you will learn about:

  • Downloading Attachments to Google Drive
  • Gmail Action Buttons
  • Gmail’s new input tools – handwritten notes, translation features, and more.
  • The new app menu
  • The new login screen
  • The new Gmail app for iPad