Introducing G Suite for Education

A new name for Google Apps: G Suite

Presented by Jonathan Rochelle
DIRECTOR OF PRODUCT MANAGEMENT, GOOGLE FOR EDUCATION

G Suite for Education is the same set of apps that you know and love—Gmail, Docs, Drive, Calendar, Hangouts, and more— but designed with new intelligent features that make work easier and bring teachers and students together.

Smarter spreadsheets

 Google

We launched Explore in Google Sheets to help summarize spreadsheet data with automated charts and insights. But many students might not experience the full value of spreadsheets because they can’t write formulas. This is a case of the computer requiring you to speak its language. Machine intelligence turns this upside down, so now the computer understands your language. Students can simply enter a question using natural language and Explore in Google Sheets will use Natural Language Processing to translate the question into a formula and offer an instant answer.

Smarter documents

We’ve also added Explore in Google Docs with machine intelligence to automatically recommend related topics to learn about, images to insert, and more content to discover. Students can even use Explore in Google Docs to find a related document from Drive, so they spend less time switching between apps and more time polishing their assignments.  And educators will be happy to hear that image searches performed using Explore limit results to those that comply with SafeSearch and are approved for use with Creative Commons.

Smarter presentations

For students, making a presentation inspiring can be a lot of work. Often, students spend more time formatting slides than thinking creatively about the story they want to tell. Now, as students add content to a presentation, Explore in Google Slides dynamically offers layout suggestions that help the content shine. In just a couple of clicks, students can create polished presentations that bring their ideas to life. The best thing about these intelligent features is that they’ll continue to learn and improve over time the more they’re used, and save students even more time tomorrow than they save them today.

Smarter scheduling

Finding time to meet with other teachers can be hard, especially when the list of people and locations you’re coordinating starts to grow. Google Calendar uses machine intelligence to help you easily find a time when invitees are free, and it also suggests available rooms based on your previous bookings. And, when the list of invitees grows long and no times are available, Calendar will suggest times across the group where the conflicts are easiest to resolve, such as recurring 1:1 meetings.

Learn more about the new name and features.

Google Apps Update – Drive

Set expiration dates for access to Google Drive, Docs, Sheets, and Slides files

Google has added a new feature to Google Drive.  According to Google, this new feature helps keep your organization’s information safe. Google is introducing the ability to set an “expiration date” for specific user access to files in Google Drive, Docs, Sheets, and Slides.

For instance, imagine a student receives an incomplete in your course. To complete the course, the student needs to view a spreadsheet, doc, or presentation containing pertinent information about the course. Following this launch, you’ll be able to share docs, spreadsheets, and presentations with the student, give them view access-only, and set that access to expire at the end of the semester. If the student attempts to open the spreadsheet after the expiration date has passed, they’ll be denied access.

Please note that you’ll only be able to set expiration dates for users with comment or view access; you will not be able to set expiration dates for file owners or users with edit access.

Google Apps Updates – Calendar

 

Launch of Reminders for Google Calendar on the web

Google has announced that Reminders are now available in Google Calendar on the web.
New features:
Set a reminder for a specific time and date and get notified when it’s time. To create a reminder, tap on a time in the calendar grid, then select “Reminder.”
  • Reminders carry forward to the next day, until you mark them done. To mark a reminder as done, simply click on the reminder, and click ‘Mark as done’.
  • Reminders created in the Google app, Keep, and Inbox will also show in Google Calendar.
  • Reminders on the web will sync to your Google Calendar Android and iOS apps.

Please note:

  • Reminders are private to calendar owners and are not viewable, even if your calendar is shared with others.
  • Google Tasks users will not be prompted to use the Reminders feature. It can be enabled from the drop down menu on the Tasks calendar.

 

Gmail and Google Calendar Training Sessions Fall 2013

Faculty and Staff: Are you new to Google and want to learn about managing your email and calendar? Then come to one of the training sessions listed in our Gmail-Training-Schedule or see the times listed below.

There are sessions held throughout these days and there will be sessions held at each campus. Registration is not required.

Friday, September 6, 2013

Training Topic

Google Guide

Time

Campus

Room

Walk-in Support

Ron Gest

9:30 a.m. – 9:55 a.m.

Milwaukee

M201A

Introduction to Gmail & Calendar

Ron Gest

10:00 a.m. – 10:55 a.m.

Milwaukee

M201A

Introduction to Gmail & Calendar

Ron Gest

11:00 a.m. – 11:55 a.m.

Milwaukee

M201A

Introduction to Gmail & Calendar

Ron Gest

12:00 p.m. – 12:55 p.m.

Milwaukee

M201A

Walk-in Support

Sally A. Lindner

2:30 p.m. – 2:55 p.m.

Milwaukee

M201A

Introduction to Gmail & Calendar

Sally A. Lindner

3:00 p.m. – 3:55 p.m.

Milwaukee

M201A

Introduction to Gmail & Calendar

Sally A,. Lindner

4:00 p.m. – 4:55 p.m.

Milwaukee

M201A

Introduction to Gmail & Calendar

Sally A. Lindner

5:00 p.m. – 5:55 p.m.

Milwaukee

M201A


Saturday, September 7, 2013

Training Topic

Google Guide

Time

Campus

Room

Drop-in Training:  Introduction to Gmail & Calendar

Ron Gest

12:00 p.m. – 3:00 p.m.

Milwaukee

M392

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